2 Rates / FAQ | AXIS Pioneer Square
SPECIAL EVENTS

Rates / FAQ

Rates vary based on season and day of week.  Please contact us so we can discuss your event needs and send you our information packet.

 FAQ

How large is your venue and what is your capacity?

AXIS allows for 6,000 square feet of event space including Gallery AXIS.  At our max, we can accommodate 400 people for a cocktail style reception and 250 for a seated reception.  Depending on the type of your event and preferred room layout it may be possible to seat more than 250.

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What is included in the venue rental?

  • 6,000 sq ft of event space surrounded by brick walls and 18ft archways
  • 8 to 12 hour rental period with option to purchase additional hours
  • Custom built steel bar with 24 ft of glass/stone counter space
  • Kitchen with residential stove/oven, microwave, and industrial refrigerator
  • Mezzanine Lounge area perfect for bridal suite, DJ, 2nd bar, lounge, or band
  • A variety of lounge furniture including: 1 couch, 2 loveseats, 2 armchairs, 5 small coffee/side tables, 2 tall rectangular tables, 3 (8×5) rugs, 2 adjustable height stools, white leather stool, 2 full-length decorative mirrors, white decorative shelving unit.
  • Four moveable wood slatted walls (7’L x 1.75” W x 6.5’ H)
  • 2 speaker system with stands, cords, and wired microphone for you, your DJ, or your band to use.  Auxiliary cable provided for device hookup.
  • Sony iPod dock
  • Mounted screen and built in projector.  HDMI hookup provided.
  • Mobile Projector which may be placed anywhere around the space
  • Gobo Projector & adjustable stand
  • Two HD 55” screens mounted on one of the moveable wood walls
  • Lighting:  Dimmable & adjustable track lighting throughout the space;  25 LED up-lights that may be used throughout the space
  • 2 “H2O” Lights to cast decorative light & color(s)
  • Wireless Internet
  • Easy Loading and Unloading Area out front as well as the back alley
  • Optional one hour access to space for Wedding Rehearsal
  • An on-site venue representative to provide assistance with the venue and make sure your event goes smoothly from beginning to end
  • 2 sections of pipe & drape (black)
  • 4 coat racks on wheels with black hangers
  • 4 silver floor fans (2ft diameter); max performance
  • 1 Sandwich Board for event signage
  • 1 Security Guard
  • Cleaning

How late can we stay?

 Should the event run over the allotted eight hours we will do the best to accommodate with overtime charges of $500/hour ($400/hour if prepaid at least 10 days before event) applying.  Please be aware that tear down usually takes a minimum of 1 hour. Everything must be removed from the space same day unless other arrangements have been made prior.  Alcohol and food service for all events must conclude at 1:30am regardless of paid overtime.  Music and events must end at 2:00am.

All guests and vendors should be finished with teardown and have vacated the space by 3:00am.

How much time should I allow for vendors to set-up?

Caterer and vendor prep times vary widely depending on your event complexity, décor, and room layout.  To be safe, we suggest at least two hours of set-up time.

How long does tear down take?

Generally 1 hour is sufficient for tear down time, but is dependent on the complexity of your event.   Please refer to your vendors when budgeting time for tear down at the end of your event.

 Can I decorate the space?

Yes!  We encourage you to bring your own artwork, photos, or decorations to your event.  The brick walls are perfect for hanging.  We have a basic tool box on-site, but we encourage you to supply your own nails, hooks, wires, etc.  You can hang artwork and decor yourself using your method of choice with materials you provide.  If you would like to hang lights or lanterns from the ceiling, you are welcome to do so.  We would suggest securing from the brick walls and then stringing across.  When hanging light weight items from the ceiling you may secure to the chains of the existing track lighting only.  AXIS has a ladder on site that reaches most areas of the space. Please make sure to set aside more time to set up if your decorations are elaborate.

Does the art in Gallery AXIS stay up during my event?

 Yes, the art in Gallery AXIS remains on the walls during events.  It is always a family friendly show and we encourage you to integrate the gallery into your event.  The art shows change monthly, so if you would like to know which artist(s) will be exhibiting during your event please contact our gallery curator at vedada@axispioneersquare.com.

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How do we transition the set-up from ceremony into reception?

This can be done quite seamlessly and there are several different ceremony options!   While your guests are enjoying cocktail hour the caterers will change over the ceremony setting into the reception seating and tables.  Wood walls can be placed into the archways to hide this transition from your guests.  Upon completion the wood walls are removed to allow for the unveiling of the reception area.

 Do you have outdoor space?

AXIS is fortunate to have Nord Alley as its “backyard.” Nord Alley is a unique feature of Seattle and Pioneer Square.  It allows for a great outdoor option for guests at AXIS.  This public alley allows an area for guests to take in the night air under strung market lights, have a smoke, take photos, exit & enter the space, etc.  No alcoholic beverages may be consumed in alley unless an alley permit is obtained.

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Can we have Nord Alley for private usage?

Yes!  Nord Alley is a public alley and is property of the City of Seattle, but with proper permits it may be secured as private space for your event (subject to availability).  With a permit, Nord Alley could be used for a variety of purposes: ceremony space, cocktail hour, late night snacks & sweets, area for a band, and it also provides the perfect backdrop for photos.  AXIS can secure necessary permits and signage for a fee of $350 ($230 to City of Seattle & $120 to Venue).  An additional security guard ($25/hr) is required during your permit hours and will be added to your final balance.  Permits end at 10:00pm in accordance with City Noise Ordinances.  Doors to alley must remain closed during live or amplified music after 10pm and guests remaining in the alley after 10pm must be respectful of noise levels.

How many restrooms do you have?

We have large ADA accessible facilities for Men & Women with two stalls each.

Are you able to accommodate my guests that use wheel chairs?

We are fully ADA compliant and Aapart from the mezzanine lounge all areas of the event space are on the ground level.  One stall in each restroom will accommodate a wheelchair.

When can I have my vendors drop off cakes, rentals, etc?

In accordance with our contract, all vendors must deliver and pick-up during your site rental hours.  If delivery or pick-up of items is required outside rental hours we will attempt to accommodate this subject to other events and staffing availability with 5 days prior notice.  Please be aware however, that we have limited storage space and there may be an event the day before or after yours.

Who can I talk to for venue needs on the day of event?

A site-rep is included with your event and will be available the duration of your rental to address any needs regarding our space.  While he/she is here to help you, we ask you to remember that his/her role is not that of an event planner or coordinator.   If furniture or items need to be moved, we ask that the event organizer plans for this labor.

Where can our bridal party, guests, and family members store there coats & purses?

We have 4 coat racks available for use during your event.  These are movable and can be placed anywhere around the space, but work best when stationed under the stairs.  Bridal party and family may store items up on the mezzanine behind the curtains if you are using the space as a bridal suite.  Due to limited space, client privacy, and security of AXIS’s computers and equipment, we ask that no items from your event be stored in the AXIS office.

Do you have a required food and beverage minimum?

No!  We don’t believe in the huge minimums as the events we host at AXIS vary.  You must only meet any requirements your selected cater may have.  We have specifically chosen our caterers for their ability to work on a variety of budgets.

 Can we bring our own alcohol?

Yes!  You may purchase and supply your own alcohol for your event as long as the caterer’s bartender serves the alcohol.  For legal and liability reasons, we require that all alcohol be served by one of our preferred caterers’ staff.  By law, all alcohol service requires service of ample food of some sort.  We are happy to assist with any questions about our alcohol service policy.

Are we required to use your other preferred vendors?

We have worked with some of the best vendors in Seattle.  We would be more than happy to refer you to some of our favorites that we feel are consistent with the style and mission of AXIS.  We encourage you to consider their use, however you are always welcome to use outside vendors of your choosing.  Our only vendor requirement is to use one of our five caterers.

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Do we have to clean-up following our event?

We ask that you leave the space the way you found at the beginning of your event, which is usually orchestrated by the caterers.  All outside items/furniture/glassware must be removed at the end of your event.  Our cleaning crew will take care of cleaning the floors, countertops, bathrooms etc.  Immediate attention to any spills/messes is always appreciated, however.

 Can you provide photography for events?

Yes, we can!  Photography for AXIS events may be provided by our in-house photography team.  Please see details in the photography section of this packet for info on using our talented photographers.  You are of course more than welcome to use alternate photographers should you choose.

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Can you hold a date for me?

We request a 50% venue rental deposit plus tax to hold a date which will be deducted from your total events fees.  If you are still finalizing and are not quite ready to secure a date, we are happy to tentatively hold a date for two weeks.  This soft-hold offers you first right of refusal should someone else wish to book your date.  We will notify you if this occurs and request an immediate deposit if you wish to secure your date.

Are deposits refundable?

Deposits are non-refundable. If it becomes necessary for you to cancel your event we will only be able to waive your liability for the balance of your contract amount if we rebook your date. As a reminder, if we are not able to rebook your scheduled event date, you are liable for the full remainder of your contracted balance.

 If we are holding a wedding ceremony in your space can we do a rehearsal?

We do allow one hour of access to the space for a ceremony rehearsal.  The rehearsal can usually take place two to three days prior to your event.  If we have availability the day prior to your event, we will attempt to accommodate your rehearsal then, but we are not able to confirm this until your 10 Day meeting prior to your wedding.

When is balance of payment due?

We collect the remaining balance roughly ten days before your event, at what we call the “10 Day” meeting. This is also when we will finalize the plans for your day.

At this meeting we will go over the flow of the event, your vendors, and any other details to help things go smoothly.  We ask that you bring the contact info of vendors, coordinators, and helpers – those in charge of flowers, music, set-up, tear-down, etc.  This is also great opportunity to do AV testing of slide shows and music that might be a part of your event. We suggest you bring the laptop, iPod or other AV device you plan to use.

You can settle your final payment by check, cash, or credit card (though we appreciate checks whenever possible).

 What are the easiest parking options?

Street parking is available and free after 6PM and free all day on Sunday!  There are several lots and garages in the Pioneer Square neighborhood.  There is a parking lot directly across the street from AXIS. Other lots and garages may be found at downtownseattleparking.com.  This website details where all of the garages and lots are and their rates. Another option is to hire a valet service for your event and we would be more than happy to make some recommendations.

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Can we have a live band?

Live bands are welcome at AXIS. Please alert us to the size and type of band you are considering.  Please note that we cannot have amplified sound at AXIS before 5PM, Monday – Friday as there are several businesses in our building during those hours.

 Do you require a damage deposit?

No damage deposit is required per se.  Just as a hotel does, we require a valid credit card and signature on file to serve as a deposit.  Any outstanding charges or damage may be charged to this card.

Is furniture included with our rental?

All of the great lounge furniture you see on your tour is included in the rental. This includes 1 white leather couch, 2 white leather loveseats, 2 white leather armchairs, 5 small coffee/side tables (white), 2 tall rectangular tables, 3 (8×5) rugs, 2 adjustable height stools, white leather stool, 2 full-length decorative mirrors and a white decorative shelving unit.  You are welcome to move and arrange the furniture however is fitting for your event.  We are also able to remove furniture items should you require.  We ask that all furniture be returned to their original position(s) at the end of your event rental.

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What type of tables and chairs do you have for additional rental?

Item

Rates

250 – Crystal Smoke Chiavari chairs $8 each
20 – Chiavari Bar Stools $10 each
32 – 6’ rectangular banquet tables $12 each
32 – 60” round banquet tables $12 each
20 – Adjustable height cocktail/bistro tables $10 each

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Who sets up our ceremony chairs & reception tables?

Your caterer will take care of all set-up & tear-down of tables and chairs for your ceremony and reception.  They will also take care of laying out the linens, napkins, and dishware.  You would be responsible for any ceremony & table décor.

 Can we bring in outside furniture?

We encourage you to use our in-house furniture rentals to save on pick-up & delivery fees.  Outside furniture is allowed,  we just require that everything have felt pads put on the bases to prevent damage to our wood floors.

 Do you have air conditioning?

We have a fresh air filtration system throughout the space as well as 4 industrial fans that we provide for your use should you need them.  We can also open the alley doors and windows.  The brick throughout the space does a really great job of keeping the space cool.

 Where can guests smoke?

Smoking is allowed on the sidewalk in the front of the building away from entry doors and in the back alleyway in accordance with WA state laws.

Do you allow candles?

We allow votive type candles (enclosed in glass), where they are easily monitored.

 Do you allow confetti or rice?

Please refrain from using confetti, rice, birdseed, glitter, or similar items.  Our floors are original from the 1890’s and full of nooks and crannies.  Teeny tiny item are difficult to get out of the floors.

Do you have a PA system for IPods or speeches?

Yes, we have two amplified PA speakers, a wired microphone, and 1 iPod dock.

Do you have a projector/TV for slide shows or presentations?

Yes, we have various options for you to display slideshows, including two projectors, a screen, as well as our moveable TV wall with 55” screens on both sides.

 Do we need event insurance?

 You are welcome to secure additional insurance for your event and your guests, but it is not a requirement of AXIS as long as you have contracted with one of our caterer/bar services.

Do we need to hire a planner or day-of-coordinator?

We do not require you to have a planner or day-of-coordinator, but feel that one could offer you great piece of mind as you plan for your event.  Having a planner or coordinator makes your day go more smoothly.  We realize that this would be an extra expense to you, so should you hire a planner or day-of-coordinator please note that we extend a 20% discount on our AXIS table & chair rentals.

 

Please feel free to contact us with any other specific questions.

 

 

 

CONTACT US
FOR MORE INFO AND
TO ARRANGE YOUR TOUR

206.681.9316
axispioneersquare.com
308 1st Ave S Seattle, WA 98104