2 Rates / FAQ | AXIS Pioneer Square
SPECIAL EVENTS

Rates / FAQ

Rates vary based on season and day of the week. Please contact us so we can discuss your event needs and send you our information packet.

FAQ

How large is your venue and what is your capacity?

AXIS allows for 6,000 square feet of event space including Gallery AXIS.  At our max, we can accommodate 400 people for a cocktail style reception and 250 for a seated reception. Depending on the type of your event and preferred room layout it may be possible to seat more than 250.

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What is included in the venue rental?

  • 6,000 sq ft of event space surrounded by brick walls and 18ft archways
  • 8 to 12 hour rental period with option to purchase additional hours
  • Custom built steel bar with 24 ft of glass/stone counter space
  • Kitchen with residential stove/oven, microwave, and industrial refrigerator
  • Mezzanine Lounge area perfect for bridal suite, DJ, 2nd bar, lounge, or band
  • A variety of lounge furniture including 1 couch, 2 loveseats, 2 armchairs, 3 small coffee/side tables, 2 tall rectangular tables, 3 (8×5) rugs, 2 adjustable height stools, 2 full-length decorative mirrors, white decorative shelving unit.
  • Four moveable wood slatted walls (7’L x 1.75” W x 6.5’ H)
  • Two HD 55″ screens mounted on one of the moveable wood walls
  • 2 QSC speakers with stands, cords, and wireless microphone for you, your DJ, or your band to use.  Auxiliary cable provided for device hookup.
  • Sony iPod dock
  • Mounted screen and built-in projector.  HDMI hookup provided.
  • Mobile Projector which may be placed anywhere around the space
  • Gobo Projector & adjustable stand
  • Lighting:  Dimmable & adjustable track lighting throughout the space;  20 LED up-lights that may be used throughout the space
  • 2 “H2O” Lights to cast decorative light & color(s)
  • Wireless Internet
  • Easy Loading and Unloading Area out front as well as in the back alley
  • Optional one hour Wedding Rehearsal within business hours, dependant upon Venue availability
  • An on-site Venue Representative to provide assistance with the venue and make sure your event goes smoothly from beginning to end
  • 4 coat racks on wheels with black hangers
  • Overhead ceiling fans & fresh air ventilation system
  • 1 Sandwich Board for event signage
  • 1 Door Guard
  • Post-event cleaning

How late can we stay?

Should the event run over the allotted rental time we will do our best to accommodate with overtime. Overtime charges vary, so pelase inquire for specifics. Please be aware that tear down usually takes a minimum of one hour. Everything must be removed from the space same day unless other arrangements have been made prior.  Alcohol and food service for all events must conclude at 1:30am regardless of paid overtime.  Music and events must end at 2:00am.

All guests and vendors should be finished with teardown and have vacated the space by 3:00am.

How much time should I allow for vendors to set-up?

Caterer and vendor prep times vary widely depending on your event complexity, décor, and room layout. To be safe, we suggest at least two hours of set-up time.

How long does tear down take?

Generally, one hour is sufficient for teardown time but is dependent on the complexity of your event. Please refer to your vendors when budgeting time for tear down at the end of your event.

 Can I decorate the space?

Yes! We encourage you to bring your own artwork, photos, or decorations to your event.  The brick walls are perfect for hanging and we allow just that. We have a basic toolbox on-site, but we encourage you to supply your own nails, hooks, wires, etc.  You can hang artwork and decor yourself using your method of choice with materials you provide, but if you would like to hang lights, lanterns, or like items from the ceiling, we just ask that a professional help you to do so. AXIS has a ladder on site that reaches most areas of the space. Please make sure to set aside more time to set up if your decorations are elaborate.

Does the art in Gallery AXIS stay up during my event?

Yes, the art in Gallery AXIS remains on the walls during events. It is always a family-friendly show and we encourage you to integrate the gallery into your event. The art shows change monthly, so if you would like to know which artist(s) will be exhibiting during your event please contact our gallery curator at sienna@axispioneersquare.com.

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How do we transition the set-up from Ceremony into Reception?

This can be done quite seamlessly and there are several different ceremony options! While your guests are enjoying cocktail hour the caterers will change over the Ceremony setting into the Reception seating and tables. Wood walls can be placed into the archways to hide this transition from your guests. Upon completion, the wood walls are removed to allow for the unveiling of the reception area.

 Do you have outdoor space?

AXIS is fortunate to have Nord Alley as its “backyard.” Nord Alley is a unique feature of Seattle and Pioneer Square. It allows for a great outdoor option for guests at AXIS. This public alley allows an area for guests to take in the night air under strung market lights, have a smoke, take photos, exit & enter the space, etc. No alcoholic beverages may be consumed in alley unless an alley permit is obtained.

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Can we have Nord Alley for private usage?

Yes!  Nord Alley is a public alley and is property of the City of Seattle, but with proper permits it may be secured as private space for your event (subject to availability). With a permit, Nord Alley could be used for a variety of purposes: ceremony space, cocktail hour, late night snacks & sweets, area for a band, and it also provides the perfect backdrop for photos. AXIS can secure necessary permits and signage for a fee of $350 ($230 to City of Seattle & $120 to Venue). An additional security guard ($30/hr) is required during your permit hours and will be added to your final balance. Permits end at 10:00pm in accordance with City Noise Ordinances. Doors to alley must remain closed during live or amplified music after 10pm and guests remaining in the alley after 10pm must be respectful of noise levels.

How many restrooms do you have?

We have large ADA accessible facilities for Men & Women with two stalls each.

Are you able to accommodate my guests that use wheelchairs?

We are fully ADA compliant and apart from the mezzanine lounge, all areas of the event space are on the ground level. One stall in each restroom will accommodate a wheelchair.

When can I have my vendors drop off cakes, rentals, etc?

In accordance with our contract, all vendors must deliver and pick-up during your site rental hours. If delivery or pick-up of items is required outside rental hours we will attempt to accommodate this subject to other events and staffing availability.

Who can I talk to about venue needs on the day of my event?

A site-rep is included with your event and will be available the duration of your rental to address any needs regarding our space. While he/she is here to help you, we ask you to remember that his/her role is not that of an Event Planner or Coordinator.

Where can our bridal party, guests, and family members store their coats & purses?

We have 4 coat racks available for use during your event. These are movable and can be placed anywhere around the space, but work best when stationed under the stairs. Bridal party and family may store items up on the mezzanine behind the curtains if you are using the space as a bridal suite. Due to limited space, client privacy, and security of AXIS’s computers and equipment, we ask that no items from your event be stored in the AXIS office.

Do you have a required food and beverage minimum?

No! We don’t believe in the huge minimums as the events we host at AXIS vary. You must only meet any requirements your selected cater may have. We have specifically chosen our caterers for their ability to work on a variety of budgets.

Can we bring our own alcohol?

Yes! You may purchase and supply your own alcohol for your event as long as the caterer’s bartender serves the alcohol. For legal and liability reasons, we require that all alcohol be served by one of our preferred caterers’ staff. By law, all alcohol service requires service of ample food of some sort. We are happy to assist with any questions about our alcohol service policy.

Are we required to use your other preferred vendors?

We have worked with some of the best vendors in Seattle and we would be more than happy to refer you to some of our favorites that we feel are consistent with the style and mission of AXIS. We encourage you to consider their use, however, you are always welcome to use outside vendors of your choosing. Our only vendor requirement is to use one of our six caterers.

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Do we have to clean-up following our event?

We ask that you leave the space the way you found it at the beginning of your event, which is usually orchestrated by the caterers. Our rule of thumb is anything additional you bring into the space for your event, must go back out with you at the end of your event.

All outside items/furniture/glassware must be removed at the end of your event. Our cleaning crew will take care of cleaning the floors, countertops, bathrooms etc. Immediate attention to any spills/messes is always appreciated, however.

Can you provide photography for events?

Yes, we can! Photography for AXIS events may be provided by our in-house photography team run out of our sister venue, Urban Light Studios. Please see details in the photography section of this packet for info on using our talented photographers. You are of course more than welcome to use alternate photographers should you choose.

Can you hold a date for me?

If you are still finalizing event details and are not quite ready to secure a date, we are happy to tentatively hold a date for two weeks. This “Soft Hold” offers you first right of refusal should someone else wish to book your date. We will notify you if this occurs and request an immediate deposit if you wish to secure your date. When you are ready to secure the date, we would request a 50% venue rental deposit plus tax, which will be deducted from your total events fees.

Are deposits refundable?

Deposits are non-refundable. If it becomes necessary for you to cancel your event, we will only be able to waive your liability for the balance of your contract amount if we rebook your date. As a reminder, if we are not able to rebook your scheduled event date, you are liable for the full remainder of your contracted balance.

If we are holding a wedding Ceremony in your space can we do a Rehearsal?

We do allow for one hour of access to the space for a Ceremony Rehearsal, during business hours. Rehearsals can take place on any day, the week prior to your event, subject to availability. We are happy to pencil in a preferred Rehearsal time 30 days out from your wedding day, but we are not able to confirm your final Rehearsal time until your final 10 Day meeting. If your preferred time is not available, we will do our best to accommodate you in our Corner Gallery space or work with you to find an alternate time that works.

When is balance of payment due?

We collect the remaining balance roughly ten days before your event, at what we call the “10 Day” meeting. This is also when we will finalize the plans for your day.

At this meeting, we will go over the flow of the event, your vendors, and any other details to help things go smoothly.  We ask that you bring the details of vendors, coordinators, and helpers you have hired – those in charge of flowers, music, set-up, tear-down, etc. This is also great opportunity to do AV testing of slideshows and music that might be a part of your event. We suggest you bring the laptop, iPod or other AV device you plan to use.

You can settle your final payment by check, cash, or credit card (though we appreciate checks whenever possible).

What are the easiest parking options?

Street parking is available and free after 6PM and free all day on Sunday! There are several lots and garages in the Pioneer Square neighborhood as well. There is a parking lot directly across the street from AXIS, and one right around the corner. Other lots and garages may be found at downtownseattleparking.com. This website details where all of the garages and lots are and the different rates for each. Another option is to hire a valet service for your event, which we would be more than happy to give some recommendations on.

 

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Can we have a live band?

Live bands are welcome at AXIS upon our approval. Please alert us to the size and type of band you are considering to ensure they will be a good fit at the Venue. Please note that we cannot have amplified sound at AXIS before 5PM, Monday – Friday as there are several businesses in our building during those hours.

Do you require a damage deposit?

No damage deposit is required per se. Just as a hotel does, we require a valid credit card and signature on file to serve as a deposit. Any outstanding charges or damage may be charged to this card.

Is furniture included with our rental?

All of the great lounge furniture you see on your tour is included in the rental. This includes 1 white “leather” couch, 2 white “leather” loveseats, 2 white “leather” armchairs, 3 small coffee/side tables (white), 2 tall rectangular tables, 3 (8×5) rugs, 2 adjustable height stools, 2 full-length decorative mirrors, and a white decorative shelving unit. You are welcome to move and arrange the furniture however is fitting for your event, or even bring in additional rental pieces. We are also able to remove furniture items should you require. We ask that all furniture be returned to their original position(s) at the end of your event rental.

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What type of tables and chairs do you have for additional rental?

Item

Rates

400 – Crystal Smoke Chiavari Chairs (white cushions available for rent at $1.25/ea)

$8 each

20 –   Chiavari Bar Stools

$10 each

50 –   6’ Rectangular Banquet Tables $12 each
47 –   60” Round Banquet Tables $12 each
30 –   Adjustable Height Cocktail/Bistro Tables

$10 each

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Who sets up our Ceremony chairs & Reception tables?

Your caterer will take care of all set-up & tear-down of tables and chairs for your Ceremony and Reception. They will also take care of laying out the linens, napkins, and dishware. You would be responsible for any Ceremony & table décor.

Can we bring in outside furniture?

Of course! While we encourage you to use our in-house furniture rentals to save on pick-up & delivery fees, we do allow you to bring in outside furniture rentals.

Do you have air conditioning?

We do not have AC as our building is 127+ years old, but we do have a fresh air filtration system throughout the space as well as large industrial ceiling fans that really help to circulate the airflow during your event. We can also open the alley doors and windows to increase a cross-breeze if need be. Luckily, the brick throughout the space does a really great job of keeping the space cool.

Where can guests smoke?

Smoking is allowed on the sidewalk in the front of the building, away from entry doors, and in the back alleyway in accordance with WA state laws.

Do you allow candles?

We do allow candles in the space, as long as they are in a votive or something similar (enclosed in glass).

Do you allow confetti or rice?

Please refrain from using confetti, rice, birdseed, glitter, or similar items. Our floors are original from the 1890’s and full of nooks and crannies which really hold onto these items and make it diffuclt to get out of the floor.

Do you have a PA system for iPods or speeches?

We have two amplified PA speakers that come with stands, a wireless microphone, and 1 iPod dock.

Do you have a projector/TV for slide shows or presentations?

Yes, we have various options for you to display slideshows, including one mounted projector & screen, one mobile projector, as well as our moveable TV wall with 55” screens on both sides.

Do we need event insurance?

You are welcome to secure additional insurance for your event and your guests, but it is not a requirement of AXIS as long as you have contracted with one of our caterer/bar services.

Do we need to hire a Planner or Day-of Coordinator?

We do not require you to have a Planner or Day-of Coordinator but feel that one could offer you great piece of mind as you plan for your event.  Having a Planner or Coordinator makes your day go more smoothly. We realize that this would be an extra expense to you, so should you hire a Planner or Day-of Coordinator please note that we extend a 25% discount on our AXIS table & chair rentals.

 

Please feel free to contact us with any other specific questions.

CONTACT US
FOR MORE INFO AND
TO ARRANGE YOUR TOUR

206.681.9316
axispioneersquare.com
308 1st Ave S Seattle, WA 98104